TEAM FINANCES
The Green & Gold Booster Club is committed to helping teams access the funds they have worked hard to raise while maintaining responsible fiscal stewardship.
Our goal is to make the financial process simple, transparent, and easy to follow.
FREQUENTLY ASKED QUESTIONS
Who owns the money our team raises?
Funds raised through the Green & Gold Booster Club belong to the team or program they were raised to support. These funds must be used in accordance with GGBC policies, approved team purposes, and applicable nonprofit regulations.
Can we spend all of our team funds?
Yes! Your team may spend the funds it has raised, provided:
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The expense directly benefits the team or program.
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Sufficient funds are available.
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The purchase follows GGBC spending procedures.
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any required approvals have been obtained.
Our goal is to help teams use the money they've worked hard to raise.
Can we be reimbursed for purchases made before approval?
Whenever possible, no. Please submit a Spending Request before making a purchase. Purchases make without prior approval may require additional review and reimbursement cannot be guaranted.
Planning ahead helps us process requests quickly and protects both volunteers and GGBC.
Why does GGBC prefer to pay vendors directly?
Whenever possible, we prefer to pay vendors directly because it:
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Reduces out-of-pocket expenses for volunteers.
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Improves financial recordkeeping.
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Eliminates reimbursement delays.
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Ensures purchases are properly documented.
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Helps protect both the purchaser and GGBC.
If direct payment isn't possible, we're happy to work with you on an approved reimbursement.
Can coaches handle Booster Club money?
Coaches provide leadership, approve team purchases, and help determine team needs, but they should not manage GGBC funds or coordinate fundraising finances.
Team parents and GGBC volunteers serve as the financial contacts for fundraising activities in accordance with the Coach Fundraising & Financial Compliance Acknowledgement.
How long do reimbursements take?
Reimbursements are processed as quickly as possible after all required documentation has been received.
Processing times may vary depending on:
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Receipt of complete documentation
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Treasurer availability
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Board approval requirements (if applicable)
Submitting complete and accurate information helps us process reimbursements more quickly.
Can I see my team's current account balance?
Yes! If you need to know your team's current account balance, simply us the Email Our Treasurer button. We also share this information at our monthly meetings. Account balances are also emailed to your coach after the general meeting (2nd Monday of each month)
We're happy to provide your team's current available balance before you make spending decisions.
Don't see your question?
We'd much rather answer a question before a purchase or fundraiser than fix a problem afterward. If you're unsure, please contact us at treasurer@greenandgoldboosters.org. We're happy to help!